We are looking forward to welcoming you to this year’s spring Annual General Meeting (AGM). This is an occasion for members to get together to discuss current R&I issues and to take stock of the activities and the achievements of the network.
This year, the Annual General Meeting will look a bit different, as we are moving online as a result of the ongoing COVID pandemic: it will be interactive and an opportunity for members to connect virtually with the colleagues in the network!
We very much look forward to welcoming you online and to virtually connect with you!
IMPORTANT PRACTICAL INFORMATION
Registration and voter registration
In order to ensure that each organisation has one vote, we ask you to put forward a representative from your organisation in advance that is responsible for voting.
Both participants and registered voters should register via this link.
Please note that the person responsible for voting needs to register by 19 June, 18.00 CEST.
As this year’s Spring AGM will be taking place online, it will not be possible to coordinate proxy voting. However, if members know in advance they are not able to attend, we will organise a system for advance voting, which will run until 17:00 on 22 June. Please contact Pirita or Ryan for more information.
Eligibility to vote
All members that have paid their annual membership fee have one vote at the Annual General Meeting. (Articles of Association, article 9.3)
Proof of payment can be sent to firstname.lastname@example.org and email@example.com by 22 June 2020, 18.00 CEST.
If the membership fee or a proof of payment have not been received at this point, the member will not be eligible to vote.
Thank you for attending the Spring AGM. On 3 December 2019, the Management Board communicated to the AGM that a proposal to increase the network’s membership fees would be discussed at the spring AGM. Leading up to the spring AGM the attached letter was disseminated to members to inform them about the proposed change.
Please find the letter and other background documents attached.